Unified electronic records replace the work book, NSSI recommends that paper documents be kept until retirement
May 30, 2025
A significant change in the procedure for certifying the length of service of all insured persons will come into effect from June 1, 2025. From this date, the paper employment record book will be replaced by unified electronic employment records, which will be part of the Employment Register, administered by the National Revenue Agency. Thus, from now on, data on the employment relationship will be entered and stored entirely in electronic form.
Employment records issued and maintained before June 1, 2025, retain their validity as official certification documents for the circumstances recorded in them, related to employment. Therefore, the National Social Security Institute (NSSI) recommends that insured persons keep all their employment records until the final termination of their employment and retirement. They can be used to certify the insurance periods recorded in them.
According to legal requirements, by June 1, 2026, employers are required to prepare employment records, indicating in numbers and words the length of employment with them, certifying it with signatures and a seal, and then returning the document to the employee.